Executive Assistant to Co-founders

Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our Founder in managing day-to-day operations, strategic priorities, and executive communications. This role requires someone who thrives in a fast-paced environment, can anticipate needs, maintain confidentiality, and coordinate across multiple departments to ensure smooth execution of business initiatives.

The ideal candidate has prior experience working directly with the Founder, CEO, or senior leadership in an IT or software development company and possesses excellent communication, organizational, and problem-solving skills.

No. of Vacancies

Specific Skills

Experience in SaaS, Software Development, IT Services, or Technology companies.
Exposure to project management tools such as Jira, ClickUp, Asana, Trello, or Monday.com.
Experience working with confidential business information.
Understanding of business metrics, dashboards, and executive reporting.
Basic knowledge of financial reports and operational planning will be an added advantage.

Responsibilities

Executive Support

Manage the Founder's calendar, appointments, meetings, and travel schedules.
Prioritize meetings, commitments, and daily tasks based on business priorities.
Prepare agendas, presentations, reports, briefing documents, and meeting materials.
Take meeting minutes, track action items, and ensure timely follow-ups.

Strategic Coordination

Coordinate with department heads to monitor ongoing projects and strategic initiatives.
Follow up on deadlines, deliverables, and pending actions across teams.
Assist in planning quarterly objectives, leadership meetings, and business reviews.
Support execution of confidential and high-impact business projects.

Communication & Stakeholder Management

Act as the primary point of contact between the Founder and internal/external stakeholders.
Draft professional emails, business correspondence, presentations, and official documents.
Manage communication with clients, partners, investors, vendors, and leadership teams when required.
Maintain complete confidentiality regarding business information and sensitive discussions.

Administrative Excellence

Organize meetings, events, leadership reviews, and business travel.
Maintain records, documents, contracts, and important business files.
Coordinate logistics for internal leadership meetings and company events.
Prepare expense reports and maintain executive documentation.

Business Operations Support

Track KPIs, dashboards, and business reports for leadership review.
Conduct internet research, market analysis, and competitor benchmarking.
Assist in process improvement initiatives and operational efficiency projects.
Support cross-functional collaboration between HR, Sales, Marketing, Finance, and Engineering teams.

Additional Requirements

Highly proactive with a strong sense of ownership.
Excellent attention to detail.
Ability to anticipate the Founder's needs before being asked.
Strong interpersonal and relationship management skills.
Calm under pressure with exceptional multitasking ability.
Professional, trustworthy, and discreet.
Adaptable and comfortable working in a dynamic startup or fast-growing IT environment.

Job Nature

Full Time

Educational Requirements

Bachelor's degree in Business Administration, Management, Commerce, or a related field.
3–6 years of experience as an Executive Assistant supporting a Founder, CEO, Managing Director, or CXO in an IT/Software company.
Strong understanding of business operations and corporate communication.
Excellent written and verbal communication skills.
Exceptional organizational and time-management abilities.
Ability to handle multiple priorities under tight deadlines.
High level of integrity and confidentiality.

Experience Requirements

2–5 Years

Job Location

Udaipur

Job Level

Sr. Position

Case Studies

Case Studies

Case Studies

Odoo

Odoo Products