Transforming Quotation Accuracy and Speed for a Thermal Engineering Manufacturer
Case Study
Industry
Manufacturing
Platform
CSS, Node JS, React JS
Behind the Scenes
Custom Software
Client Overview
A leading manufacturer in the thermal engineering and industrial heating space operated in a highly competitive, precision-driven market. While the organization was known for engineering excellence, its quotation process was increasingly limiting speed, accuracy, and client confidence.
Challenges
As product configurations grew more complex, the quotation function became heavily dependent on manual, Excel-based calculations.
Key challenges included:
- High reliance on spreadsheets for complex cost computations
- Increased risk of human error and inconsistent pricing
- Disconnected quotation tools operating outside the SAP ecosystem
- Slow turnaround times impacting sales responsiveness
- Limited confidence in cost forecasts and margin accuracy
What should have acted as a sales enabler was becoming an operational bottleneck.
Root Cause
The challenges were not caused by lack of expertise, but by how quotation workflows had evolved over time. Despite SAP being the core ERP system, quotation activities operated outside the ERP landscape, relying heavily on spreadsheets and individual judgment.
Key root causes included:
- Absence of a dedicated quotation platform aligned with SAP data structures
- Heavy dependence on manual calculations for complex product configurations
- No standardized, system-driven costing logic across materials, labor, and quantities
- Disconnected documentation leading to version conflicts and repeated rework
- Limited system intelligence to support accurate forecasting and pricing decisions
As quotation complexity increased, these structural gaps resulted in inconsistent outputs, higher operational risk, and growing inefficiencies—making manual processes unsustainable at scale.
Solutions
Webanix designed and implemented a custom quotation management platform purpose-built for complex manufacturing environments.
The solution introduced:
- AI-driven technical calculators to automate complex costing logic
- Real-time integration with SAP to ensure a single source of truth
- Automated generation of Bills of Materials (BOMs)
- Centralized documentation with version control and role-based access
This rebuilt the entire quotation lifecycle on a scalable, integrated foundation.
Key Capabilities
- SAP Integration: Real-time synchronization eliminating manual data entry
- AI-Driven Cost Calculators: Accurate and consistent estimation across materials, labor, and quantities
- Automated BOM Generation: Precise costing derived directly from specifications
- Centralized Documentation: Secure, compliant storage with full version control
Key Capabilities
- SAP-Integrated Order Processing: All orders—B2B and B2C—flowed into SAP in real time.
- Fast & Seamless Digital Experience: Optimized checkout and order management workflows
- Distributor-Friendly Architecture: Ensured channel harmony while expanding digital reach
Measurable Business Impact
The transformation delivered immediate, quantifiable results across the organization:
Quotation Preparation Time
Reduction in Quotation Praparation Time
Cost & Forcast Accuracy
Improvement in Cost and Forecast Accuracy
Centralized Governance
Control Over Quotation Documentation Through Centralized Governance
UI Designs
We designed a user-friendly interface with seamless navigation and engaging visuals. The modern layouts and striking colors improve usability, ensuring a smooth browsing experience. Each page delivers an intuitive and aesthetically pleasing interaction.
Strategic Outcome
By removing manual complexity from quotation workflows, engineering and sales teams were freed from administrative overhead. The organization regained focus on innovation, faster deal closure, and confident pricing decisions, strengthening its competitive position.
The Biggest Win
A scalable, SAP-integrated quotation platform that transformed quoting from a risk-prone process into a strategic business advantage—delivering speed, accuracy, and consistency at scale.
Technology Stack & Delivery
Technology
React.js
Node.js
CSS
Delivery Timeline
4 months
Confidentiality
Masked